PRE-EVENT SERVICES (8 months planning)

• 8 Physical meetings
• Assist in planning the event
• Assist in budgeting and choosing the suppliers
• Book desired suppliers
• Set-up appointments/meetings with desired suppliers
• Make payments to contracted suppliers
• Coordinate with the suppliers
• Management of the client’s schedule and deadlines for the event
• Conceptualization & designing of motif and theme
• RSVP via SMS for 200 guests and below
• Assist in the mailing of invitations via mailing service provider/s
• Assist in prenup (care of photographer)
• Finalize details with the client
• Provide the program outline, timeline & script
• Unlimited consultation via SMS and EMAIL upon reservation
• Double-check suppliers’ contract & call time

DURING EVENT SERVICES (ON THE DAY COORDINATION)

10 Professional Wedding Coordinators

Preparation: 7 hours prior ceremony time:

• Coordinate with suppliers
• Prepare wedding paraphernalia for photo shoot
• Get turn over items for church and reception
• Handle the preparation and order taking of food during preparation
• Monitor call time for suppliers and wedding time line
• Assist in the preparation
• Provide 1 bridal assistant to accompany and assist the bride during pictorials and at the bridal car

Church / Ceremony Site: 2 hours prior to the ceremony:

• Check venue set-up
• Coordinate with the officer in charge at the church, sound system operator/singer/strings
• Make sure all technical items are working properly
• Prepare offertory table
• Distribute missalettes/marriage rites
• Make sure chairs are exact for the entourage
• Arrange paraphernalia
• Distribute bouquet and wedding paraphernalia to members of the entourage
• Supervise the arrival of liturgical & offertory participants
• Instruct participants of their duty
• Manage the flow of processional and ceremony
• Assist with the contract signing, pictorial and recessional
• Gather back wedding paraphernalia such as candle, veil, cord, etc.

Reception Site: 5 hours prior to the reception program:

• Check on venue set-up and supervise the suppliers
• Discuss the program with the suppliers
• Registration: man the registration area, usher guests and VIPs
• Manage the flow of reception program
• Coordinate with all the suppliers throughout the wedding reception program
• Silently cue each table for the photo op during dinner/lunch
• Distribute wedding favors, signing of guest book/frame
• Gather back reception items such as a guest book, sign frame, etc.
• Settle remaining payment to wedding suppliers with receipts of payment sheet
• Assist in the turnover of wedding paraphernalia items