Face to Face Events

Face to Face Event Management Services

PRE-EVENT SERVICES (8 months planning)

  • 8 Physical meetings
  • Assist in planning the event
  • Assist in budgeting and choosing the suppliers
  • Book desired suppliers
  • Set-up appointments/meetings with desired suppliers
  • Make payments to contracted suppliers
  • Coordinate with the suppliers
  • Management of the client’s schedule and deadlines for the event
  • Conceptualization & designing of motif and theme
  • RSVP via SMS for 200 guests and below
  • Assist in the mailing of invitations via mailing service provider/s
  • Assist in prenup (care of photographer)
  • Finalize details with the client
  • Provide the program outline, timeline & script
  • Unlimited consultation via SMS and EMAIL upon reservation
  • Double-check suppliers’ contract & call time


10 Professional Wedding Coordinators

Preparation: 7 hours prior ceremony time:

  • Coordinate with suppliers
  • Prepare wedding paraphernalia for photo shoot
  • Get turn over items for church and reception
  • Handle the preparation and order taking of food during preparation
  • Monitor call time for suppliers and wedding time line
  • Assist in the preparation
  • Provide 1 bridal assistant to accompany and assist the bride during pictorials and at the bridal car

Church / Ceremony Site: 2 hours prior to the ceremony:

  • Check venue set-up
  • Coordinate with the officer in charge at the church, sound system operator/singer/strings
  • Make sure all technical items are working properly
  • Prepare offertory table
  • Distribute missalettes/marriage rites
  • Make sure chairs are exact for the entourage
  • Arrange paraphernalia
  • Distribute bouquet and wedding paraphernalia to members of the entourage
  • Supervise the arrival of liturgical & offertory participants
  • Instruct participants of their duty
  • Manage the flow of processional and ceremony
  • Assist with the contract signing, pictorial and recessional
  • Gather back wedding paraphernalia such as candle, veil, cord, etc.

Reception Site: 5 hours prior to the reception program:

  • Check on venue set-up and supervise the suppliers
  • Discuss the program with the suppliers
  • Registration: man the registration area, usher guests and VIPs
  • Manage the flow of reception program
  • Coordinate with all the suppliers throughout the wedding reception program
  • Silently cue each table for the photo op during dinner/lunch
  • Distribute wedding favors, signing of guest book/frame
  • Gather back reception items such as a guest book, sign frame, etc.
  • Settle remaining payment to wedding suppliers with receipts of payment sheet
  • Assist in the turnover of wedding paraphernalia items 
  • Full Event Planning Service
  • Conceptualization of Event
  • Event Sponsorship Assistance
  • Coordination with Event Suppliers and Media
  • Ingress and Egress on Event Day
  • Ushering Service on Event Day
  • Production Team
  • Stage Managers

Message us on our Facebook page or fill up our contact form for a free consultation!

Full Team Event Management

Seminars, team building, conference, expo, golf tournament, concert, theatrical play, fashion show, production, anniversaries, and more!

Schedule a FREE Consultation Today!

Call Gen Lee